Pharmacy Board of Australia
Pharmacy Board of Australia
 

Audit

About audit

AHPRA and the National Boards have developed a nationally consistent approach to auditing health practitioners’ compliance with mandatory registration standards. Audits are an important part of the way National Boards and AHPRA can better protect the public. They help to ensure that practitioners are meeting the mandatory registration standards and provide important assurance to the community and the Boards.

How will I know if I am being audited?

Audits of random samples of practitioners from all professions will occur periodically throughout the year.

If you are selected for audit, you will receive an audit notice in the mail from AHPRA. It includes a checklist that outlines what supporting documentation is required to demonstrate that you meet the standard(s) being audited.

What is being audited?

Each time you apply to renew your registration, you make a declaration that you have (or have not) met the registration standards for your profession. The audit requires that you provide further information to support your declarations.

Your audit notice letter will identify which standard/standards are being audited. One or more of the following four mandatory registration standards may be audited.

What is being audited  What it means for you 
Criminal history registration standard (330 KB,PDF) which is effective from 1 July 2015

AHPRA uses an independent service provider to check your domestic criminal history, which will happen automatically at no cost to you.

You do not have to do anything further unless you are asked to provide more information. 

Continuing professional development registration standard (33.9KB) is effective from 1 July 2015 You must provide evidence of the CPD activities you have undertaken to meet the requirements of the Board’s standard.

Details about how to meet the minimum requirements of the standard are outlined in the Pharmacy guidelines on continuing professional development
Recency of practice registration standard (RoP) (41.4KB PDF) effective from 1 December 2015 
You must provide evidence of recency of practice activities you have undertaken which meet the requirements of the Board’s standard. 
Professional indemnity insurance registration standard (PII) (261KB PDF) effective from 1 July 2016 You must provide evidence of PII arrangements which meet the requirements of the Board’s PII registration standard. 

Declarations, your registration and the National Law

Under the Health Practitioner Regulation National Law, as in force in each state and territory (the National Law), AHPRA (on behalf of a Board) can request you to provide evidence, within 28 days, that you meet the standards, as declared in your previous annual statement.

Your annual statement is made when you apply to renew your registration. It is supported by a declaration confirming that it is ‘true and correct’.

The annual statement also includes (among other things) statements about whether:

  • you have met the recency of practice requirements stated in the Board’s registration standard 
  • you met the Board’s continuing professional development (CPD) requirements as set out in the Board’s CPD registration standard during the previous registration period 
  • you practised in accordance with the requirements of the Board’s Professional indemnity insurance (PII) arrangements registration standard, and whether you commit to practise in accordance with that registration standard if your registration is renewed, and
  • there was any change in your criminal history during the previous registration period and whether you have any other criminal history that has not been disclosed to AHPRA.

Templates and resources

Below is a sample of templates to help you fulfill the requirements of the audit. You can print and complete these then submit them as part of your audit response.

What is being audited  What it means for you   Document date
CPD-FAQ for pharmacists and interns Web page
CPD - Template CPD plan Web page
The National Competency Standards Framework for Pharmacists in Australia PDF (1.52 MB) November 2010
RoP - Template - Statement of service letter from employer Word (28.8 KB,DOCX)   29 May 2017
RoP - Template - Curriculum Vitae  Word (16.6 KB,DOCX)  29 May 2017 
PII - Template - Statement of PII cover from employer – PUBLIC SECTOR  Word (28.4 KB,DOCX)   29 May 2017 
PII - Template - Statement of PII cover from employer – PRIVATE SECTOR  Word (28.5 KB,DOCX)  29 May 2017

Additional information

If you need more information, please email the audit team at audit@ahpra.gov.au, or call the customer service line Monday to Friday, 9am to 5pm on 1300 419 495.

 
 
 
Page reviewed 30/05/2017